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Privacy Policy


Civitas is committed to protecting your privacy and security. This policy explains how and why we use your personal data, to ensure you remain informed and in control of your information.

Civitas complies with the six principles of the General Data Protection Regulation. Personal data is:

You can decide not to receive communications or change how we contact you at any time. If you wish to do so please contact us by emailing info@civitas.org.uk, writing to Civitas, 55 Tufton Street, London SW1P 3QL or telephoning 0207 799 6677 (Lines open 9am – 5pm, Mon – Fri).

We will never sell your personal data. Any questions you have in relation to this policy or how we use your personal data should be sent to info@civitas.org.uk for the attention of Civitas’ Editorial Director.


Data for carrying out the research function of Civitas

The primary function of Civitas is to facilitate informed public debate by providing accurate factual information on the social issues of the day, publishing informed comment and analysis, and bringing together leading protagonists in open discussion. Civitas never takes a corporate view on any of the issues tackled during the course of this work.

Data for carrying out the administrative functions of Civitas

Your personal data (i.e. any information which identifies you, or which can be identified as relating to you personally) will be collected and used by Civitas (charity no: 1085494, company registration no: 04023541)

We collect data you provide to us. This includes information you give when joining as a member or signing up to our newsletter, placing an order or communicating with us. For example:

Sensitive personal data for carrying out the administrative functions of Civitas

We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about members and those signed up to Civitas’ newsletter.

Accidents or incidents

If an accident or incident occurs on our property, at one of our events or involving one of our staff then we’ll keep a record of this (which may include personal data and sensitive personal data).


We only ever use your personal data with your consent, or where it is necessary in order to:

In any event, we’ll only use your information for the purpose or purposes it was collected for (or else for closely related purposes)


Civitas is permitted to process personal data for research purposes under Schedule 1 (1)(4) of the Data Protection Act 2018. This condition applies if processing:


We use personal data for administrative purposes (i.e. on our research and events programmes). This includes:


Your personal data that has been collected for the purposes of Civitas’ administrative functions – which include your name, organisation, and email address are held by our mailing list provider. By signing up to our newsletter you are agreeing to the terms and conditions of GetResponse.com (https://www.getresponse.com/legal/max-terms-of-service). This information is not shared with any other organisation. If you wish to unsubscribe from our mailing list at any time, you can do so by clicking the ‘unsubscribe’ link, found at the bottom of any email we send you – or by sending your name and email address to info@civitas.org.uk – stating ‘Unsubscribe’ in the email in the subject line or body of the email.

Data from third parties that we hold for research purposes will never be disclosed or shared without the written agreement of the data controller.


Civitas’ will ask for individuals to “opt-in” for most communications. This includes all our marketing communications (the term marketing is broadly defined and covers information shared in our newsletter).

We use personal data to communicate with people, to promote Civitas’ and to help with fundraising. This includes keeping you up to date with information from Civitas on our research, events, news, job opportunities and other information relating to our work.

You can decide not to receive communications or change how we contact you at any time. If you wish to do so please contact us by emailing info@civitas.org.uk, writing to Civitas, 55 Tufton Street, London SW1P 3QL or telephoning 0207 799 6677 (Lines open 9am – 5pm, Mon – Fri).

What does ‘marketing’ mean?

Marketing does not just mean offering things for sale, but also includes news and information about:

When you receive a communication, we may collect information about you respond to or interact with that communication, and this may affect how we communicate with you in future.


We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to, or use or disclosure of your personal information.

Electronic data and databases are stored on secure computer systems and we control who has access to information (using both physical and electronic means).

Payment security

All electronic Civitas’ forms that request financial data use pass your details to our payment provider (Stripe Payments Europe: https://stripe.com/gb/privacyhttps://stripe.com/privacy-shield-policy). Civitas’ complies with the payment card industry data security standard (PCI-DSS) published by the PCI Security Standards Council, and will never store card details. If you would rather make a payment through BACS or by cheque please contact us by emailing info@civitas.org.uk, writing to Civitas, 55 Tufton Street, London SW1P 3QL or telephoning 0207 799 6677 (Lines open 9am – 5pm, Mon – Fri).

Of course, we cannot guarantee the security of your home computer or the internet, and any online communications (e.g. information provided by email or our website) are at the user’s own risk.


Where we store information

Civitas’ operations are based in England and we store our data within the United Kingdom.

How long we store information

We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored for depends on the information in question and what it is being used for. For example, if you ask us not to send you marketing emails, we will stop storing your emails for marketing purposes (though we’ll keep a record of your preference not to be emailed).

We continually review what information we hold and delete what is no longer required. We never store payment card information.


We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:

Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so. This is particularly the case where we receive survey or administrative data from third parties for research purposes as this will nearly always be in de-identified or anonymised formats. This means that no directly identifying information is shared with us. In these situations, the data collector will have provided you with a privacy notice that informs you how your data will be used but because we do not know who you are, we are not able to directly provide you with a privacy notice ourselves. In any situation, if you would like further information on your rights or wish to exercise them, please write to Civitas’s Editorial Director at Civitas, 55 Tufton Street, London SW1P 3QL or by email at info@civitas.org.uk.


You can complain to Civitas’ directly by contacting our Editorial Director using the details set out above.

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk



We use cookies on our website. Cookies files are downloaded to a device when certain websites are accessed by users, allowing the website to identify that user on subsequent visits.

The only cookies in use on our site are for Google Analytics. Google Analytics is tool employed by organisations to help them understand how visitors engage with their website, so improvements can be made. Google Analytics collects information anonymously – and reports overall trends, without disclosing information on individual visitors. By using our site you are consenting to saving and sending us this data. You can opt out of Google Analytics – which will not affect how you visit our site. Further information on this can be found here: https://tools.google.com/dlpage/gaoptout

Our website uses local storage strictly for system administration to provide you with the best possible experience – used in order to create reports relating to web traffic and user preferences. This includes: your IP address; details of which web browser or operating system was used; and information on how you use the site.

Links to other sites

Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites (but please let us know if a link is not working by using the ‘Contact’ link at the top of the page).

If an external website requests personal information from you (e.g. in connection with an order for goods or services), the information you provide will not be covered by Civitas’ Privacy Policy. We suggest you read the privacy policy of any website before providing any personal information.


We’ll amend this Privacy Policy from time to time to ensure it remains up-to-date and accurately reflects how and why we use your personal data. The current version of our Privacy Policy will always be posted on our website.

This Privacy Policy was last updated on 25 January 2021.